Terms & Conditions, EdTechReview 2020

a) General

  • The following are the Terms & Conditions that govern the services, offerings, sales, transactions, information, cookies, access, data protection, IP, and legal obligations for the EdTechReview 2020 (“Event”).
  • The event is organized and owned by EdTechReview Media Pvt Ltd (“company”).
  • Any individual, group of individuals, organization participating as an attendee, speaker, sponsor, exhibitor, delegate or guest at the event by means of free or paid pass, is a customer to the company.
  • The company also uses 3rd party services and service providers to extend and delivery the user experience for the event.
  • The company also tracks user activity and stores data which is used by the company and its 3rd party service providers to track user registration, flow through the website and offer display advertisements on 3rd party websites.
  • Working days are taken as the standard banking days as per India.
  • The event will be organized at a 3rd party owned venue. All guests are expected to follow rules of the venue. Please contact the venue directly for more details.
  • The company reserves the right to change the event at any point of time with or without consent or prior information.
  • The company reserves the rights to change the offered services/products that it owns.
  • The company doesn’t warrant growth in sales, revenues, inquiries, brand reputation, or customer reach by offering you this event and related services.
  • All participants are requested to maintain appropriate business etiquette at all times.

b) Access

  • The event is a restricted and access-based event.
  • All entry to the event all halls, premise, food & refreshment zones, etc. are controlled and monitored by use of entry passes.
  • Only valid pass holders are allowed to enter the event venue/premise.
  • Access to facilities (awards, pitch, gala night, award ceremony, lunch, networking dinner, summit, expo, networking app, etc.) are subject to purchased ticket. Please refer to tickets for details.
  • Networking dinner and cocktails is premium service only accessible to speakerssponsors and 2-days full access pass holders. Please contact [email protected] for more details.
  • The company reserves the right to admission of any personal to the event unconditionally to ensure smooth running and quality experience to others.

c) Information, Control, GDPR & IP

  • The company offers all information relating to the event in digital format.
  • All information relating to speakers, event schedule, sponsor, exhibitors, etc. is available on online.
  • All attendees, applicants, speakers, presenter & partners, sharing information for the application process or at the event warrant that they are the rightful or authorized owners of the information they possess and they have full authority to disclose such information. Such disclosure doesn’t breach any legal or contractual obligation.
  • Any disclosure of any information at the event shall make the information non-confidential and shall bring the same in public domain.
  • All content and information, including the content of the website, ticket sale, application and nomination forms, emails, marketing material, etc., and - not limiting to - content produced through forms filled by any customer, or through the event itself, in the form of text, video, audio, etc. shall be the sole property of the company.
  • The company uses 3rd party tools and services to deliver the event which include services like: hosting, emails, social media promotion, website hosting, application forms and data collection, payment processing, gateway and collection, presentation tools, electronic data storage and processing software, etc. Use of such services may involve data transmission between applications/services over the internet.
  • All data is communicated & collected over secure network and safely stored by technology implemented by the 3rd party in compliance with the GDPR and data storage norms. The company, in turn, is compliant with GDPR regulations. In case of any detailed information with respect to your data, use and process or with respect to GDPR implementation measures or to get your data removed, please email us at [email protected].

d) Rights, Prohibition & Law

  • Any disclosure by non-company personal of any confidential information; the company shall stay immune to any ramifications thereof.
  • By filling out any form made available in relation to this event or provided to you by the company or if you reach out to the company through any form of communication (phone, email, SMS, WhatsApp, etc.), you accept to authorize the company or its representatives to contact you in relation to the event, resolution of your query or for any further business related offer that the company may have.
  • Not Permitted – Drugs, Liquor, Illegal Substances, Materials that are disrespectful/demeaning to others (individuals/organizations) or violates any provision of this terms & conditions document or of the company or of the venue.
  • If any guest knowingly or unknowingly causes any damage/injury to anyone/property owned by other guests, partners, venue or the company, the person responsible for such damage/injury shall be liable for compensation and repairs.
  • For any breach of any terms and conditions governing this event, any damage or harm caused by any customer to the company directly or indirectly, the company reserves the right to practice any/all of the following (but is not limited to the following) actions:
    • Offer warning
    • Cancel your pass/event access instantaneously & evict you from the premise
    • Impose future ban
    • Seek legal help to recover damages & losses
  • Force Majeure: The company, its representatives, vendors, subsidiaries shall not be liable for any failure, deficiency or delay in the performance/delivery of services under this offer/proforma-invoice/order beyond our control or due to act of God, natural disasters etc.
  • All disputes are subject to Delhi Jurisdiction only.

e) Order, Services & Delivery

  • All orders are subject to acceptance of purchase order (PO) placed upon the company by the customer.
  • Services against purchase of ticket shall not require PO.
  • All services are delivered against 100% advance payment only.
  • Any payment beyond due-date shall attract interest at the rate of 18% per year or as per terms set out in the PO/invoice.
  • All ticket payments to be made online. View registration section for details.
  • Booking(s) shall stand cancelled in case of Part/Non-Payment by due date.
  • Purchase orders, Pro-forma invoice or tax-invoice in case of Exhibition and Sponsorship services shall mean confirmed and binding order by a customer.

f) Order Cancellations & Fee

  • All confirmed orders are modifiable as per following schedule of fee payable and recoverable under law:
    • More than 60 days before event – cancellable and refundable. Cancellation fee = 10% of the total booking/order/purchase value.
    • 45 days before event – non-refundable but cancellable. Cancellation fee = 10% of the total booking/order/purchase value.
    • Less than 45 days before event – non-refundable but cancellable. Cancellation fee = 50% of the total booking/order/purchase value.
    • Less than 15 days before event – non-refundable but cancelable, Cancellation fee = 100% of the total booking/order/purchase value.

g) Tax, Payment & Billing

  • All purchases are taxable under THE CENTRAL GOODS AND SERVICES TAX ACT, 2017.
  • In case TDS deduction is mandatory, please deduct 2% only as one-time contractual event and marketing services under section 194C.
  • Ticket billing is done directly through 3rd party online platform upon purchase.
  • For sponsorship, exhibition and other custom services, the company shall bill the customer directly. Payment of such services shall be made directly to the company as per details on bill or as instructed by the account manager in written.
  • Tax Invoice will be generated upon receiving full payment only.

h) Ticketing

  • There are multiple tickets (passes) for the event allowing access to a ticket holder to different parts/facilities of the event. The benefits & difference between each can be read here.
  • The event is a limited capacity event.
  • Event tickets are only sold online, through the event website only. Payment for tickets are to be made online.
  • All tickets are non-cancellable, non-refundable but transferable on request (email to [email protected] along with booking ID and details for transfer of ticket).
  • Purchasing any type of ticket doesn't give the ticker holder the right to distribute any kind of flyers/brochures or any other kind of marketing material or perform any other marketing activity that may directly or indirectly harm business interest of other sponsors and/or exhibitors. You may of course meet, network and exchange business cards.
  • Violation of subpoint v above can result in serious reparable and irreparable business, financial, and reputation loss. In such circumstance, the company reserves the right to practice remedies as per point d.

i) Pitch

  • The Startup Pitch application is only for an EdTech Startup. Eligibility & process are detailed under the pitch section.
  • Submitting a pitch application form does not guarantee pitching slot at the event.
  • Submitting a pitch application form does not guarantee increase in sales or marketing. Further, the company or its associates, partners, vendors, etc. shall not be responsible for any kind of negative impact on sales, branding, marketing or customer of the pitching company as a result of pitching at the event.
  • Submitting a pitch application form does not guarantee any interaction, meeting, interest, funding, incubation, discount, service, etc. by/with any investor, accelerator, incubator, partner, venture capitalist or any other customer or attendee at the event.
  • Once a pitch application form is submitted, the application cannot be changed or withdrawn.
  • To change the application, you will have to reapply by making a fresh purchase of appropriate ticket type followed by a fresh pitch application.
  • Learn more about EdTechReview 2020 Pitch here.
  • For further queries, please write to us at [email protected].

j) Awards

  • The EdTech Award Nominations are only for:
    • National/State recognized Schools (Per & K12 Institutions)
    • National/State recognized HigherEd Institution (college and/or university)
    • National/State recognized Company (primary domain EdTech/E-Learning)
  • An organization or individual can apply for EdTechReview Awards 2020 by purchasing respective tickets. Additional details about awards process, categories and application process can be found here.
  • Once nominated, the same cannot be changed or withdrawn.
  • To change the nomination, you will have to re-nominate by making a fresh purchase of appropriate ticket type followed by a fresh award nomination.
  • Filling out an Award Nomination Form doesn't guarantee that you will receive an award under any of the categories you applied for. The Jury will shortlist and pick finalists of out all the applicant.
  • Only the award finalists shall receive communication of them being shortlisted. The same shall be treated as confidential. Breach of confidentiality by the nominee will result in instantaneous application cancellation and lifetime ban to all company events and services.
  • The winners will be announced during the Gala Night & Award Ceremony details for which can be found here.
  • For further queries, please write to us at [email protected].

k) Sponsorships

  • Responsibility – It is your responsibility as a representative of your business to provide information to interested visitor/potential customer/partner/investor, etc. regarding your company/product/service.
  • Standard terms and condition enlisted on this page shall apply subject to the purchased product/service in addition to the terms & conditions, terms of services/payment and delivery set out in the Purchase order/por-forma invoice/invoice.
  • Cancellation Policy: Refer to the point f for standard cancellation policy. Please refer to Purchase order/por-forma invoice/invoice for additional cancellation terms and conditions.
  • Please contact your account manager for any queries.
  • Click here and fill the from to request sponsorship benefits/brochure/quote.

l) Expo

  • Exhibitor benefits are detailed here.
  • Additional details are as following:
    • Number of items provided and stall size will be detailed in the Purchase order/por-forma invoice/invoice.
    • Stall Owners – Only the registered individuals on behalf of an exhibitor will be allowed in the stall. No "Booth Buddies" i.e. colleagues, family, friends etc. who are not registered will be allowed to access the event.
    • WiF access is not included/provided and needs to be purchased by the exhibitor separately directly from the venue. Refer to additional services for details.
    • Any additional fabrication on the walls of the stall needs to be done by the company themselves. For additional details about stall Design and Fabrication please contact our event manager:
      Name: Mr Subodh Bajpai
      Email: [email protected]
      Phone Number: +91 81159 80006
  • Cancellation Policy: Refer to the point f for standard cancellation policy. Please refer to Purchase order/por-forma invoice/invoice for additional cancellation terms and conditions.
  • Obligations:
    • Responsibility –It is your responsibility as the owner of the stalls to provide information to the stall visitors regarding your company/product/service. You shall not leave the stalls unattended and keep it fully staffed at all times. You shall keep the walkways clear from your materials and keep the stall area clean and tidy. Appropriate business etiquette shall be maintained. You shall not place any marketing material, equipment, or any other material outside the allotted exhibition space. In case, any material is found placed outside the designated exhibition space, the same shall be removed and forfeited by the company without any warning or compensation thereof.
    • No Disturbance – You shall not play videos or music at volume levels that can be disturbing the other stalls.
  • No Substitution/Sub-Leasing: You are not permitted to allow someone else to take over your stall. Neither are you permitted to sub-lease the stall.
  • Allotment:
    • Allocation – The allotment of the stalls will be on a first-come-first basis.
    • Alteration to the Floor Plan – The organizers reserve the right to make any changes to the floorplan as required.
  • Pack-In and Pack-Out
    • Setup Time – All exhibitors will be allowed 3 hours to setup their stalls before the event starts.
    • Pack up Time – All exhibitors are required to close by 6.30pm on the first day of the event. All exhibitors are required to close and clear the area by 8.00pm on the second day of the event.
    • Materials & Costs – All banners/boards and other collateral, including and not limiting to owned products, display/audio/projectors devices, and other support products and/or services etc. are to be arranged and paid for by exhibitors themselves. Any other charges including and not limiting to rentals, maintenance, security, deposits, transportations, etc. are to be borne by the exhibitors.

m) Additional Services (3rd party services)

  • WiFi: Access to the wifi is a paid service offered by the venue. Please contact the venue staff for details about the WiFi access on the event dates. Alternatively, we recommend using mobile data for light usage.
  • Accommodation: Please find details about accommodation and reservation here.
    Alternatively, you may use TripAdvisorAirBnB or OyoRooms.
  • Transportation: Please find details about local transportation, travel, visa, air ticketing, etc. here.
  • Marketing Material Printing and Stall Fabrication: If you are looking for a local vendor for marinating services of marketing material and stall fabrication, please contact our event manager:
    Name: Mr Subodh Bajpai
    Email: [email protected]
    Phone Number: +91 81159 80006